You're using Zoom for sessions, Google Docs for notes, email for client communication, spreadsheets for tracking, Calendly for scheduling, and paper-based assessments. GuideBeam replaces all of them with one purpose-built platform for career counsellors.
Save 3–5 hours per week on admin. Give clients a better experience. Grow your practice.
Here's every tool you're currently paying for — and exactly how GuideBeam replaces it.
Video sessions with clients
Built-in video sessions with automatic recording, AI transcription, session summaries, and action item extraction — all linked to the client record.
Session notes and client documentation
Client communication
Client tracking and progress monitoring
Session scheduling and booking
Practice management and billing
Career assessments and psychometric tests
Zoom + Google Workspace + Calendly + SimplePractice + assessment licences + misc
See how GuideBeam transforms your daily workflow from tool-hopping chaos to a single streamlined experience.
See exactly what you get with GuideBeam compared to piecing together your own set of tools.
| Capability | GuideBeam | DIY Toolkit |
|---|---|---|
Validated psychometric assessments Scientifically normed tests across personality, interests, values, and aptitudes | ~Requires separate assessment provider (Morrisby, MBTI, etc.) | |
AI career matching across 900+ careers Multi-factor recommendations using psychometrics, resume data, and AI resilience | No equivalent — career matching done manually by practitioner | |
In-app video sessions Built-in video calling without switching to Zoom, Teams, or Meet | ~Requires Zoom/Teams — separate tool, separate login | |
Automatic session recording Every session recorded and stored against the client record | ~Zoom can record but files need manual organisation | |
AI transcription and summaries Automatic transcription with AI-generated summaries, themes, and action items | Would need Otter.ai or similar + manual copy-paste into notes | |
Unified client profile Assessments, sessions, notes, messages, and goals all in one view | Data scattered across 5–7 different tools | |
Secure in-app messaging Professional communication channel with audit trail, separate from email | Email or WhatsApp — no professional boundaries | |
Practitioner assignment of assessments Assign specific assessments, goals, or career paths to individual clients | Would need to email clients instructions manually | |
Session scheduling Clients book sessions directly from their profile with practitioner availability | ~Calendly/Acuity works but is disconnected from client records | |
Practice management dashboard Client roster, session history, revenue tracking, and progress overview | ~Spreadsheets or Halaxy/SimplePractice (not career-counselling specific) | |
Public practitioner profile Marketing page with your specialisations, referral code, and booking link | Would need a separate website or directory listing | |
Client privacy controls Clients choose what data to share — consent-based, not full visibility | No equivalent — practitioners see whatever they can access | |
AI career coach for clients 24/7 AI assistant that helps clients explore careers between sessions | Clients on their own between sessions | |
AI resilience scores Each career shows how AI and automation will impact the role long-term | Would require manual research for each career path | |
Single monthly cost One subscription covers everything — assessments, sessions, AI, and practice tools | Multiple subscriptions totalling $844–$2,464+/yr |
Every feature in GuideBeam was designed for the career counselling workflow — not retrofitted from a therapy or school platform.
12 validated psychometric domains covering HEXACO personality, Holland/RIASEC interests, career values, aptitudes, and career adaptability. Novel formats like card-sort exercises keep clients engaged.
Run video sessions in-app. AI records, transcribes, and generates summaries with key themes and action items. Review past sessions instantly instead of searching through files.
Your clients get personalised career recommendations across 900+ careers based on their full psychometric profile, resume, and preferences — with AI resilience scores showing future-proof roles.
Assign specific assessments, career paths, and goals to individual clients. They see their tasks when they log in. Track completion and progress from your dashboard.
Clients control what you can see. Consent-based data sharing builds trust — especially important for adult clients and career changers who value confidentiality.
Public practitioner profile, referral codes, integrated booking, and weekly payments. Market your services, accept clients, and get paid — all from one platform.
GuideBeam is designed for career counsellors who want to deliver better outcomes while spending less time on admin.
Your current workflow works, but it means context-switching between 5–7 tools, manually connecting client data, and spending hours on admin that could be automated. GuideBeam brings everything into one platform — so the session recording is automatically linked to the client profile, AI generates your notes, and assessments feed directly into career recommendations. Most practitioners save 3–5 hours per week on admin alone.
Yes. GuideBeam's in-app video is optional. Many practitioners start by using GuideBeam for assessments, client management, and AI insights while continuing with Zoom for sessions. You can transition to in-app video at your own pace — or not at all.
SimplePractice and Halaxy are designed for therapists and allied health professionals. They're excellent for clinical notes, Medicare billing, and telehealth — but they don't include career-specific psychometric assessments, AI career matching, or career-focused session intelligence. GuideBeam is purpose-built for career counsellors, so every feature is designed around your workflow.
A typical practitioner toolkit (Zoom Pro + Google Workspace + Calendly + assessment licences + practice management) costs $844–$2,464+ per year across multiple subscriptions. GuideBeam replaces all of these with a single platform. Contact us for practitioner pricing — we'll walk you through the cost comparison for your specific setup.
Clients can start completely free — full onboarding, psychometric assessments, and basic career insights are included at no cost. Pro unlocks the AI career coach, detailed career matching, and session booking capabilities. You set your own session rates separately.
That's completely fine. Many practitioners start with one or two features (like assessments and session scheduling) and gradually adopt more over time. There's no pressure to use everything from day one — GuideBeam grows with your practice.
Book a 30-minute personalised demo. We'll show you exactly how GuideBeam replaces your current toolkit and walk through the assessments, session tools, and practitioner dashboard.
AI-generated session notes, key themes, and action items — automatically attached to each client profile. Searchable across all sessions.
Secure in-app messaging keeps all client communication in one place. Professional boundaries maintained. Full conversation history searchable.
Practice management dashboard with client roster, session history, assessment progress, and goal tracking — all updating automatically.
Integrated scheduling where clients book directly from their profile. You see their assessment results, session history, and goals before the session starts.
Purpose-built for career counsellors. Client management, scheduling, assessments, session tools, and referral tracking — designed around how you actually work.
12 validated psychometric assessments (personality, interests, values, aptitudes) — automatically scored, with AI-powered career matching across 900+ careers. All results stored in the client profile.
